Freelancers Rejoice!

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I’ve shared my love of Freshbooks before, but they have a fantastic new feature that makes their service even more valuable to freelancers. I’ll tell you  more about that in a minute.

What is Freshbooks? It’s an invoicing and accounting software for anyone who routinely sends invoices (like myself, for my freelance writing/photography/styling) or tracks expenses and/or time for clients. Sure, you could make an invoice template yourself and track everything yourself. Why waste that much time? Why bury your head in a spreadsheet for hours at a time? Sure, you can send invoices through PayPal, but is that really professional? I love Freshbooks for so many reasons, but the first is that the invoices look top-notch professional, and are easily trackable. You can even track your time to add to the invoice IN Freshbooks itself. You can even take credit card payments directly through the email invoice…and clients who can pay by credit card tend to pay MUCH faster (Freshbooks says 11 days faster…that’s more than 2 business weeks!). Can you automate this? Yes.

When it comes to tracking expenses, Freshbooks couldn’t make it any easier for you. Use your phone to snap a photo of a receipt, log it, and it stores it in the cloud until tax time for you (which they make SO easy). You can even mark certain receipts as billable to certain clients or projects. Can you import bank transactions to make logging credit card purchases more efficient? YES. Can you bill a client in a different currency? YES. Freshbooks makes it all so easy, you guys.

All of your double-entry accounting needs are covered, too, so you don’t need Freshbooks plus another app or software. You can keep all your P&Ls, COGs, CAs, BSs (that’s Balance Sheets ;)), and you can even give your accountant direct access come tax time.

So now that you’re already sold, let me just put a little cherry on top for you. Freshbooks just released a new feature: Retainers! No, not the kind you put in your mouth. Here’s what Freshbooks can do for you with retainers: “- Collect recurring client payments in advance, track hours against the allotted time, forecast monthly income, effectively manage project progress and avoid scope creep, set clear expectations with clients, and streamline invoicing.” Your life just got even easier.

Sign up for Freshbooks here!

Learn how to create an invoice that gets you paid fast here!

For more of my favorite resources for bloggers and freelancers, click here!

Freelance + Freshbooks

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As my freelance business has grown, I’ve really been trying to keep up with the growth and create systems for my workflow.

One thing that makes this so much easier is FreshBooks, a cloud accounting, invoicing and expense-tracking system that I really love. I’m an affiliate for them now, because I use them so much, so if you click through any of my FreshBooks links and decide to sign up, I get a commission at no charge to you!

I used to make a new Word document invoice every time for every client, and email it. FreshBooks lets me send out recurring invoices, lets me email it as a PDF or Word, and they will even print it out and mail it for me (they include a return envelope)! It’s awesome! My invoices have my logo and are easily searchable by client, and I can track paid and unpaid invoices. Clients can even pay me by PayPal or credit card, an option I never had before.

I also love the automatic expense tracking. Once you import the bank info (totally secure) for your business checking and credit card accounts, they automatically import your expenses and categorize them for you. So easy!

There is also a time-tracking feature, which is awesome for my bigger projects (like book writing). My favorite feature here is the real-time TIMER button, where you start and stop the timer and it automatically adds the time to your invoice. Woah-hey.

The mobile app lets me snap a picture of a receipt and add it to expenses so I can ditch the receipts crumbled up at the bottom of my purse for “sorting later” (you did that too, right?). And P&L statements? Literally click a button. I just love that I can access this anywhere, too, since being mobile is part of my freelance business.

NEW for 2019: Retainers! Freelancers, rejoice. Freshbooks has added a new feature in 2019. You’ve wanted it for awhile, and they’ve finally heard. Retainers are here! No, not the kind you put in your mouth. The kind you collect from clients to keep your business at a regular monthly income. Retainers are win-win for clients and you, so this feature is a great new addition to the already-fantastic Freshbooks suite. You’ll be able to do so many more things, such as tracking time spent against time allotted, collect recurring payments automatically, forecast monthly income, manage project progress, and automatically invoice. This is such a great new feature, particularly for IT/tech freelancers, designers, photographers, and any time of consultant or coach. FreshBooks Easy Invoicing Page

FreshBooks is priced at $15/mo for up to 5 clients up to $50/mo for 500 clients. Trust me, this is nothing compared to the time and frustration this saves, which means I can add more billable time and projects to my week instead of spending it on invoicing, adding expenses, etc.

I truly love FreshBooks and if you run your own thriving small business, encourage you to check it out!